Tonkean - Contract Renewal Automation Software

Contract Renewal Automation

Orchestrate renewal workflows to prevent surprise costs or shutdowns.

Stay ahead of surprise renewals that contribute to unnecessary spend – and expired licenses that can shut down work unexpectedly. Tonkean automatically triggers workflows to orchestrate the renewal process so procurement teams can proactively manage spend on systems that are critical to business operations.

Features

Automated renewal calendars for optimized spend control

Equip procurement teams with custom renewal calendars and automated reminders for upcoming contract and license renewals. Automatically create and pre-populate renewal requisitions with supplier and product details from previous requests, eliminating the need to reenter data or sift through old documents or emails.

Renewal data is pre-populated based on the original purchase requisition and supplier information
Kick-off workflows based on renewal dates without waiting on a stakeholder to start the process
Capture historical knowledge on past renewals to negotiate better terms

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Features

Centralized supplier information for greater spend control

Consolidate your most meaningful purchasing data into a single, configurable dashboard. Access contact details, payment terms, and insight into spend at all times.

Easy integration with internal platforms and systems already in use
Prevent information silos by integrating and streamlining related functions
Automatically match invoices to purchase orders, eliminating duplicate invoice payments, fraud, and rogue spending.
See integrations

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Features

Fully auditable transactions for stronger security and less risk

Ensure your organization always remains compliant with critical processes, policies, and controls and track internal checks in preparation for audits, drastically reducing the potential for human error.

Comprehensive role-based access control
Full audit log
Item-level data retention policies
Data encrypted in-transit and at-rest
Flexible deployment options: public cloud, private cloud, and on-premise

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Trusted by the world’s most innovative teams

We've taken our cycle time from 19 days to 10. We've dramatically reduced the time it takes to sift through all of these orders that are coming through via email, via Slack and other web forms. It's created all of that efficiency, allowing our teams to do more with a lot less. We're thrilled about having Tonkean in-house.

Alejandro Fernandez, Head of Global Procurement, Semrush

I have seen first-hand the impact that Tonkean can make in transforming complex processes at enterprise scale, resulting in millions of dollars saved from removing time-consuming manual tasks and eliminating other one-off solutions, Empowering an operations team to be innovative while reducing change management is a game changer.

Mary O'Carroll, former President of CLOC and Head of Legal Operations at Google.

Tonkean has been great for our team because we can supplement certain business practices that we've been doing manually and automate them and we don't need to involve business technology we can take risks we can try things out because it's us doing the no code behind the scenes which I think is really key and impactful and we can see the ROI and benefit right off the bat.

Frances Pomposo, Senior Director of Legal Operations and Chief of Staff to General Counsel

Read all customer stories

Contract Renewal Automation

Automated renewal calendars for optimized spend control

Centralized supplier information for greater spend control

Fully auditable transactions for stronger security and less risk

Find out how Tonkean can help

Start with this template for free!

The platform capabilities that make this possible.

Create a process experience that works.

Trusted by the world’s most innovative teams